Productivity & Workflow Prompts

Productivity is not about doing more — it is about doing the right things with less friction. These prompts are engineered to produce actionable plans, sharp meeting agendas, delegation frameworks, and workflow designs that eliminate wasted time. Each EMO version applies a structured systems-thinking approach that turns vague intentions into executable plans.

12 prompts·Each with EMO-optimised version·Free to use

12 prompts

Weekly Planning Session

Structure a powerful weekly planning session that sets clear priorities and intentions.

Beginner
weekly planningtime managementprioritiesChatGPTClaude
Help me plan my week. My main goals this week are: [GOALS]. My key commitments are: [COMMITMENTS]. My energy levels are typically [HIGH/LOW] in the [MORNING/AFTERNOON/EVENING]. Create a structured weekly plan.
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Task Prioritisation Matrix

Prioritise a list of tasks using the Eisenhower Matrix and effort-impact scoring.

Beginner
prioritisationEisenhower Matrixtask managementChatGPTClaude
Help me prioritise these tasks: [LIST TASKS]. Use the Eisenhower Matrix (urgent/important) and effort-impact scoring to tell me what to do first, delegate, schedule, and eliminate.
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Meeting Agenda Builder

Create a structured meeting agenda that ensures productive, time-efficient meetings.

Beginner
meetingsagendafacilitationChatGPTClaude
Create a meeting agenda for a [MEETING TYPE] with [ATTENDEES]. The goal of this meeting is [GOAL]. Duration: [LENGTH]. Include: pre-read materials, agenda items with time allocations, decision points, and action item template.
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Delegation Framework

Create a delegation plan that frees your time while developing your team.

Intermediate
delegationleadershipteam managementChatGPTClaude
Help me delegate these tasks: [LIST TASKS]. My team members are: [TEAM MEMBERS + SKILLS]. Create a delegation plan with: who gets what, how to brief them, check-in schedule, and success criteria.
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Standard Operating Procedure Writer

Document a process as a clear, repeatable SOP that anyone can follow.

Intermediate
SOPdocumentationprocessChatGPTClaude
Write a Standard Operating Procedure (SOP) for [PROCESS]. The person following this will be [EXPERIENCE LEVEL]. Include: purpose, scope, step-by-step instructions, decision points, and quality checks.
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Deep Work Session Planner

Design a distraction-free deep work session for complex cognitive tasks.

Beginner
deep workfocusconcentrationChatGPTClaude
Help me plan a [DURATION] deep work session for [TASK]. I typically get distracted by [DISTRACTIONS]. Create a session plan with: preparation ritual, focus blocks, break schedule, and end-of-session review.
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Email Management System

Design a personal email management system to achieve inbox zero.

Beginner
emailinbox zeroorganisationChatGPTClaude
Help me design an email management system. I receive [NUMBER] emails per day and spend [HOURS] on email. My main email types are: [TYPES]. Create a system for: processing, organising, responding, and achieving inbox zero.
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Project Kickoff Checklist

Create a comprehensive project kickoff checklist for any type of project.

Intermediate
project managementkickoffplanningChatGPTClaude
Create a project kickoff checklist for [PROJECT TYPE]. The project involves [TEAM SIZE] people and will take [DURATION]. Include: pre-kickoff preparation, kickoff meeting agenda, first-week actions, and success metrics.
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Personal Knowledge Management System

Design a PKM system for capturing, organising, and retrieving information.

Intermediate
PKMknowledge managementnote-takingChatGPTClaude
Help me design a personal knowledge management system. I consume [CONTENT TYPES] daily and need to retain information about [TOPICS]. I use [TOOLS]. Create a system for: capturing, processing, organising, and retrieving knowledge.
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Automation Opportunity Finder

Identify tasks in your workflow that can be automated to save time.

Intermediate
automationworkflowZapierChatGPTClaude
Analyse my workflow: [DESCRIBE WORKFLOW]. I spend most time on: [TIME-CONSUMING TASKS]. Identify automation opportunities, suggest tools, and estimate time savings for each.
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Annual Review Framework

Conduct a comprehensive annual review to learn from the past year and plan the next.

Beginner
annual reviewreflectiongoal settingChatGPTClaude
Help me conduct an annual review. This year I worked on: [PROJECTS/GOALS]. Key wins: [WINS]. Key struggles: [STRUGGLES]. Create a structured review framework with reflection questions and a planning template for next year.
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Decision-Making Framework

Apply a structured decision-making framework to a complex or high-stakes decision.

Intermediate
decision makingframeworksstrategyChatGPTClaude
Help me make a decision about [DECISION]. The options are: [OPTIONS]. Key factors to consider: [FACTORS]. Stakes: [HIGH/MEDIUM/LOW]. Apply a structured decision-making framework and give me a recommendation.
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